Job Title:  General Affairs & Facility Specialist

Short Description

Job Purpose

The Executive, General Administration for the business playing an essential role in supporting the organization's administrative and facility management functions. The role will assist in maintaining office operations, managing facilities, and ensuring a conducive and safe work environment. This position involves collaborating with the General Administration team and other departments to meet the organization's administrative needs.

Job Responsibilities

Administrative Support:
-Assist in day-to-day administrative tasks, including handling office supplies, equipment, and services.
-Provide support in managing administrative processes to ensure efficient office operations.

Facility Assistance:
-Support facility management tasks, including office maintenance, security, and ensuring a comfortable work environment.
-Assist in coordinating facility-related projects and tasks.

Team Collaboration:
-Collaborate with the General Administration team to ensure office and facility-related tasks are effectively managed.
-Work alongside colleagues to enhance the organization's administrative efficiency.

Event Participation:
-Participate in planning and coordinating company events and meetings.
- Assist in event preparations and ensure they run smoothly.

Vendor Interaction:
-Interact with vendors and service providers under the guidance of the team.
-Assist in maintaining positive relationships with external vendors.

Safety Awareness:
-Promote safety awareness and follow safety guidelines in the workplace.
-Report any safety concerns or incidents to the relevant authorities.

Documentation:
-Assist in maintaining accurate and up-to-date records related to administrative tasks and facility management.

Efficiency Support:
-Identify opportunities for process improvements and contribute to enhancing the department's efficiency.

Communication:
-Maintain open and effective communication with team members, colleagues, and external parties.

Reporting:
-Provide regular updates on tasks and activities to the General Administration team and senior management.

Job Requirements

-Bachelor's degree in business administration, facility management, or a related field.
-At least 3 years of working Experiences in administrative roles.
-Basic knowledge of administrative tasks and procedures.
-Understanding of basic facility management concepts.
-Good command of English
-Ability to work effectively as part of a team and collaborate with colleagues.
-Good verbal and written communication skills.
-Commitment to following safety protocols and guidelines.
-Basic problem-solving skills and the ability to address administrative challenges.
-Attention to detail and organization for maintaining records.
-Willingness to learn and contribute to process improvements.
-Travel is required occasionally as needed